SUMMARY

Under general supervision, the Office Assistant is primarily responsible for handling the front office reception and administrative duties, including answering phones, greeting guests and a variety of office tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Answers incoming calls in a timely manner and directs callers to appropriate party or takes messages as needed
  • Greets customers, visitors and guests; determines the purpose of each person’s visit and directs or escorts him/her to appropriate location
  • Monitors and manages inventory of office/cleaning supplies; anticipates requirements, places orders, verifies receipt of items; stocks office/cleaning supplies and delivers supplies to work stations
  • Plans, coordinates and organizes company events within budget; contacts suppliers or venues; sends out postcards, announcements; maintains correspondence list
  • Prepares PO’s for items purchased
  • Performs other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
  • Schedules and plans meetings and appointments; updates the office In/Out software
  • Follows all safety and OSHA standards and ensures a safe working environment
  • Attends departmental meetings as required
  • Performs other duties as assigned or required

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Organizes and maintains showroom and office common areas
  • Reviews sample board for missing or minimal samples and notates samples to be ordered; re-stocks as needed
  • Maintains office equipment (i.e., copiers, fax, etc.) by completing preventive maintenance; calls for repairs; monitors equipment operation and installs ink cartridges
  • Distributes received faxes to appropriate personnel; stamps outgoing mail as needed
  • Assists in the preparation of regularly scheduled reports

REQUIRED EDUCATION AND EXPERIENCE:

  • High School diploma or equivalency (GED) required
  • One (1) year of prior front office experience

 COMPETENCIES

The items below are representative of the knowledge, skills, and abilities required or preferred.

  • Excellent communication skills on the phone and in person
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Proficiency in MS Office (MS Excel and MS PowerPoint)
  • Ability to work independently and establish priorities
  • Ability to pass a pre-employment background check

PHYSICAL DEMANDS/SAFETY REQUIREMENTS/WORKING CONDITIONS

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment, prolonged periods sitting at a desk and working on a computer, vision to read printed materials and a computer screen; hearing and speech to communicate in person or over the telephone; strength to lift and carry up to 20 pounds.

 TRAVEL

No travel is expected for this position

 AAP/EEO STATEMENT

St. Germain’s Cabinet, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

We offer a competitive compensation and benefits package that includes:

  • Competitive wages
  • Health Insurance
  • Flexible Spending Account (FSA)
  • 401 (k)
  • Life Insurance
  • Vacation and Sick Leave
  • Voluntary Dental Insurance
  • Voluntary LTD and STD
  • Additional Voluntary Life Insurance